Tag: Books

What I learned about writing – Clichés and how to avoid them

10 Clichés Killing Your Credibility (And How to Fix Them)

We’ve all been there. Staring at a blank screen, the deadline looming, and our brain, in a moment of desperation, serves up a familiar, comforting phrase. “At the end of the day…” it types. “It’s not rocket science.”

Clichés are the processed cheese of the writing world. They’re easy, they’re fast, and they get the job done. But they’re also flavourless, uninspired, and ultimately, bad for your reader’s health.

A cliché is a phrase or opinion that was once clever or insightful but has been so overused it has lost all its impact. Using these signals to your reader that you haven’t put in the effort to find a more original way to express yourself. It makes your writing blend into the background noise of the internet.

Ready to purge your prose? Here are ten of the worst offenders, why they weaken your writing, and what to write instead.

1. The Cliché: “At the end of the day…”

  • Why it’s weak: This is the ultimate non-statement. It’s a filler phrase used to introduce a conclusion that is often vague and unearned. What does “the end of the day” even mean? Midnight? 5 PM? After all is said and done? It’s a hedge.
  • What to write instead: Be direct. If you’re making a final point, state it with confidence.
    • Instead of: “At the end of the day, what really matters is customer satisfaction.”
    • Try: “Ultimately, what matters is customer satisfaction.”
    • Even better: “Customer satisfaction is our primary metric for success.”

2. The Cliché: “Think outside the box.”

  • Why it’s weak: The irony is thick here. The phrase meant to encourage originality is one of the most unoriginal, overused bits of corporate jargon in existence. It tells people to be creative without actually giving them the tools or freedom to do so.
  • What to write instead: Be specific about the kind of thinking you want.
    • Instead of: “We need to think outside the box on this project.”
    • Try: “Let’s approach this from a user’s perspective. What problem are we really solving?”
    • Or: “Let’s brainstorm without any budget constraints for the first ten minutes.”

3. The Cliché: “Avoid it like the plague.”

  • Why it’s weak: This hyperbolic simile has lost its punch thanks to centuries of overuse. It’s a dramatic way to say “avoid it strongly” that no longer feels dramatic.
  • What to write instead: Show, don’t just tell, the level of avoidance through description or a more original comparison.
    • Instead of: “He avoids public speaking like the plague.”
    • Try: “He would rather wrestle a rabid raccoon than face a microphone.”
    • Or: “He has turned down every promotion that involved even a single presentation.”

4. The Cliché: “It was a dark and stormy night…”

  • Why it’s weak: Made infamous by the Bulwer-Lytton Fiction Contest, this is the trope of all tropes for a cheesy, uninspired opening. It tells the reader nothing new and immediately signals amateurish fiction.
  • What to write instead: Set the scene with specific, sensory details that evoke the mood.
    • Instead of: “It was a dark and stormy night.”
    • Try: “Rain lashed against the windowpanes, each gust of wind rattling the glass in its frame.”
    • Or: “The storm broke just as she turned the key in the lock, and a sheet of water drenched her before she could get the door open.”

5. The Cliché: “Every cloud has a silver lining.”

  • Why it’s weak: While optimistic, this phrase is a platitude that dismisses genuine struggle. It’s a Hallmark card sentiment that can come across as shallow and unempathetic when applied to a serious situation.
  • What to write instead: Acknowledge the difficulty and then point to the specific positive outcome or lesson learned.
    • Instead of: “I lost my job, but hey, every cloud has a silver lining.”
    • Try: “Losing my job was terrifying, but it forced me to re-evaluate my career and finally pursue my passion for graphic design.”

6. The Cliché: “He was white as a sheet.” / “She turned red as a beet.”

  • Why it’s weak: These generic colour comparisons are lazy. We’ve seen them a thousand times. They don’t create a vivid image because the image is already worn out.
  • What to write instead: Use a metaphor or a specific physical description to show the emotion behind the colour change.
    • Instead of: “When accused, he went white as a sheet.”
    • Try: “The colour drained from his face, leaving his skin the pale, waxy hue of a candle.”
    • Or: “A flush crept up her neck, blooming into a crimson that stained her cheeks.”

7. The Cliché: “In the nick of time.”

  • Why it’s weak: This phrase is used to create manufactured suspense. It’s a shortcut that tells the reader “tension happened here!” rather than immersing them in the moment and letting them feel it.
  • What to write instead: Describe the frantic, last-second action.
    • Instead of: “The hero defused the bomb in the nick of time.”
    • Try: “With one second left on the timer, he clipped the final wire. The readout blinked to 00:00 and went dark.”

8. The Cliché: “A journey of a thousand miles begins with a single step.”

  • Why it’s weak: A profound thought boiled down into a tired inspirational poster. It’s often used to sound wise when starting a new project, but it has become background noise.
  • What to write instead: Focus on the concrete, immediate action required.
    • Instead of: “Our goal is huge, but a journey of a thousand miles begins with a single step.”
    • Try: “Our goal is huge, so our first step is to conduct market research by the end of the week.”

9. The Cliché: “Read between the lines.”

  • Why it’s weak: This is telling, not showing. It instructs the reader (or another character) to infer a hidden meaning, rather than letting them discover it through subtle cues, dialogue, or action.
  • What to write instead: Present the lines and let the reader do the work. Show the subtext.
    • Instead of: “She said she was fine, but I could tell I needed to read between the lines.”
    • Try: “‘I’m fine,’ she said, her smile fixed and brittle as she stared at a point just over my shoulder.”

10. The Cliché: “He/She had a heart of gold.”

  • Why it’s weak: This is another classic case of telling a character’s trait instead of demonstrating it. What does a “heart of gold” even look like in action? We don’t know, because the writer hasn’t shown us.
  • What to write instead: Show the character’s kindness through a specific, memorable action.
    • Instead of: “My grandmother had a heart of gold.”
    • Try: “Every winter, my grandmother would knit scarves for every single resident at the local nursing home, making sure to use each person’s favorite color.”

The Final Word: Write With Your Own Voice

Killing clichés isn’t about using the fanciest words or the most complex metaphors. It’s about precision, originality, and respect for your reader.

The next time you sit down to write, treat clichés like red flags. Pause, question what you’re really trying to say, and find the words that are uniquely yours. Your prose will be fresher, your message will be clearer, and your credibility will soar. Now go on—your readers are waiting.

365 Days of writing, 2026 – My second novel 2

More about writing that second novel

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The Weight of Expectation: Essentials to Initiate the Second Novel After the Euphoria of the First

Abstract
The transition from debut to second novel represents a critical juncture in a writer’s career. While the first novel is often born of unbridled passion and unexamined confidence, the second novel is typically forged under the weight of expectation, industry scrutiny, and personal doubt. This paper explores the psychological, practical, and professional essentials required to successfully initiate and sustain the second novel writing process. Drawing upon literary theory, authorial testimonies, cognitive psychology, and publishing industry research, I identify four core pillars—re-establishing creative autonomy, managing external expectations, leveraging narrative momentum, and redefining success—that are crucial for initiating the second project. This analysis offers a framework for writers navigating what is often a disorienting and emotionally taxing phase of their artistic development.

Keywords: second novel syndrome, authorial identity, creative process, writer’s block, literary career development, narrative continuity, authorial expectations

1. Introduction

The publication of a first novel is frequently described as a transformative milestone in a writer’s life—a culmination of years of labour, isolation, and aspiration. The emotional landscape accompanying this achievement is one of euphoria, validation, and often, a sense of arrival into the literary world. However, this high tide is frequently followed by a receding wave: the daunting prospect of beginning again. While the debut novel may emerge from a raw, unfiltered impulse sustained by dreams and obsessions, the second novel is frequently obstructed by the sediment of success: expectation, self-scrutiny, and the pressure to prove that the first work was not a fluke.

This paper investigates the essential conditions required to initiate the second novel once the initial euphoria of the debut has subsided. Grounded in both empirical research and anecdotal evidence from published authors, it proposes a structured approach for writers to re-engage with their creative practice. The transition from first to second novel is not merely a technical challenge but an existential and psychological passage. Thus, the essentials to begin again are multifaceted, requiring the writer to reconstruct identity, reframe success, and rekindle narrative desire.

2. The Psychological Burden of the Second Novel

The phenomenon colloquially termed “second novel syndrome” refers to the creative paralysis that afflicts many authors after the debut’s release. Research in cognitive psychology suggests that success, while gratifying, can disrupt intrinsic motivation—the internal drive that fuels sustained creative work (Amabile, 1996). According to Deci and Ryan’s Self-Determination Theory, intrinsic motivation is fueled by autonomy, competence, and relatedness. The debut novel often satisfies these needs through unstructured exploration. However, post-publication, these same needs may be compromised.

2.1 The Erosion of Creative Autonomy

Following publication, authors frequently report a diminished sense of creative autonomy. External agents—publishers, agents, critics, and readers—enter the writer’s internal sphere, shaping expectations about genre, style, and thematic continuity. A study conducted by the Authors Guild (2020) found that 68% of debut novelists felt increased pressure to replicate the success of their first book, with many confessing to self-censorship out of fear of disappointing stakeholders.

The shift from writing for oneself to writing for an audience introduces what Csikszentmihalyi (1996) identifies as “inner conflict” in the creative process. When the writer becomes simultaneously the producer and the critic of their work—monitoring every choice for market receptivity—the flow state essential to sustained storytelling may dissipate.

2.2 The Crisis of Authorial Identity

With the debut, the individual is anointed “a novelist.” This new identity, though celebrated, can be burdensome. As Bakhtin (1981) noted, authorship is not a monolithic self but a dialogic process shaped by internal and external voices. The debut may have been written under the guise of anonymity or obscurity, but the second is written within the shadow of recognition. The author must now negotiate who they are as a writer: Are they the voice of the first novel? The voice the industry expects? Or someone still evolving?

This crisis of identity often leads to creative hesitation. As Zadie Smith observes in her essay “Fail Better” (2012), “You’ve never had a harder job than when it’s time to write the second book. You have a whole world of expectations now, including your own.” The writer’s internal critic, once manageable, now speaks with multiple voices—those of agents, reviewers, fans—amplifying self-doubt.

3. The Four Essentials to Initiate the Second Novel

While the challenges are significant, they are not insurmountable. Based on interviews with published authors and analysis of successful second novels, this paper identifies four essential components that facilitate the initiation and progress of the second project.

3.1 Re-establishing Creative Autonomy

The first essential is the reclamation of creative agency. This requires deliberate separation from external pressures and a return to the writer’s intrinsic motivation. Several authors achieve this by adopting a “draft zero” mentality—a private, exploratory draft exempt from review or evaluation.

Haruki Murakami, known for his disciplined writing routine, describes writing his second novel in a similar way to the first: alone, in silence, with no public announcements or deadlines imposed. This isolation allows the writer to experiment freely, without concern for reception. Establishing a private writing space—physical or mental—recreates the conditions that allowed the debut to flourish.

Additionally, writers may benefit from shifting their relationship with time. Rather than setting outcome-driven goals (“finish the novel by X date”), process-oriented goals (“write 500 words daily, without judgment”) support autonomy and mitigate pressure. In this way, the act of writing itself becomes the reward, not the publication.

3.2 Managing External Expectations

Expectations—both explicit and implied—are inevitable. The second essential, therefore, is not the elimination of expectations but their strategic management.

Writers must cultivate what Brené Brown (2010) calls “boundaries of belonging” in creative work. This includes clear communication with agents and publishers about creative intent, as well as emotional detachment from early reviews or sales figures. Several authors, such as Chimamanda Ngozi Adichie, have spoken candidly about refusing to read reviews during the writing of their second books to preserve mental space.

Moreover, authors should acknowledge that audience expectations are mutable. Literary markets evolve, and readers often welcome growth and experimentation. The second novel need not be a retread of the first. Toni Morrison’s second novel, Sula, diverged significantly from the domestic realism of The Bluest Eye, embracing a more mythic, nonlinear structure. Its success demonstrates that risk, when grounded in artistic integrity, can be rewarded.

3.3 Leveraging Narrative Momentum

The third essential is the strategic use of narrative momentum—using insights from the first novel to inform, but not dictate, the second.

Many writers experience a disconnect between their debut and subsequent work, fearing that the magic of the first was unrepeatable. However, the process of completing a novel provides invaluable narrative intelligence: knowledge of structure, voice, pacing, and revision. This “tacit knowledge” (Polanyi, 1966) forms a foundation upon which the second work can be built.

Authors may harness this momentum by identifying the core thematic or emotional engine of their first novel and exploring its inverse or expansion. For instance, if the debut centred on loss, the second might explore forgiveness. If it was rooted in realism, the second could embrace fabulism. This continuity of inquiry—what novelist Rachel Cusk calls “the pursuit of a single question across books”—provides coherence without constriction.

Additionally, repurposing unused material from the debut’s drafts or notebooks can ignite the second project. Many authors discover that secondary characters or peripheral settings from the first novel contain underdeveloped potential. These fragments can serve as seeds for new narratives, easing the anxiety of beginning from nothing.

3.4 Redefining Success

The fourth essential is a recalibration of the writer’s definition of success. The debut is often judged by external metrics: acquisition, reviews, awards, sales. However, these benchmarks are insufficient for sustaining the writing process, particularly when embarking on the second novel.

Redefining success in terms of process—the consistency of practice, the honesty of expression, the courage to experiment—builds resilience. As poet Mary Oliver writes, “Instructions for living a life: Pay attention. Be astonished. Tell about it.” This ethos redirects focus from outcome to observation and expression.

Furthermore, embracing the possibility of failure is critical. Samuel Beckett’s famous dictum—“Ever tried. Ever failed. No matter. Try again. Fail again. Fail better.”—encapsulates the mindset required. The second novel may not achieve the same reception as the first, but it may possess greater artistic maturity. Writers who view their careers as an evolving body of work, rather than a series of isolated products, are more likely to persevere.

4. Case Studies: Lessons from Established Authors

4.1 Zadie Smith
Smith’s debut, White Teeth (2000), was a cultural phenomenon. Her second novel, The Autograph Man (2002), received more polarised reviews. In interviews, Smith admitted to feeling “crippled by expectation” and attempting to write something deliberately different, which led to mixed results. However, her subsequent novels (On Beauty, NW) reflect a more confident, personal voice. Smith’s trajectory illustrates that the second novel—however imperfect—is a necessary step in the maturation of voice.

4.2 Celeste Ng
Ng’s debut, Everything I Never Told You, was critically acclaimed. For her second novel, Little Fires Everywhere, she consciously returned to themes of family and identity but expanded her narrative scope. Ng credits a structured writing schedule and sustained research as key to initiating the second book. She also limited her engagement with social media and reviews during the writing process, preserving mental space.

4.3 Ocean Vuong
After the success of On Earth We’re Briefly Gorgeous, Vuong described entering a period of creative silence. He did not begin his second novel immediately, instead allowing himself time to “unlearn” the habits of the first. His approach emphasises patience and the acceptance of nonlinear productivity—redefining starting not as a singular event but as a gradual re-immersion.

5. Practical Recommendations for Writers

To initiate the second novel, writers should consider the following steps:

  • Create a “pre-draft” ritual: Freewrite, journal, or sketch characters without aiming for a formal narrative.
  • Establish a writing sanctuary: Designate a time and space free from digital distractions and external input.
  • Set process goals: Focus on consistent output (e.g., 30 minutes/day) rather than word count or chapter completion.
  • Engage in parallel reading: Study novels that challenge or inspire—especially those unlike the debut.
  • Seek peer support: Join a writing group composed of other mid-career authors who understand the transition.
  • Delay external sharing: Resist the urge to share early drafts with agents or editors until a full draft is complete.
  • Embrace imperfection: Grant permission for the second novel to be messy, exploratory, or even “bad” in early stages.

6. Conclusion

The initiation of the second novel is less about technical preparation and more about psychological reorientation. The euphoria of the first publication must give way to a more mature, deliberate creative practice—one grounded in resilience, self-awareness, and artistic integrity. While external pressures and internal doubts are inevitable, the essentials for beginning again lie in reclaiming autonomy, managing expectations, channelling narrative momentum, and redefining success on one’s own terms.

The second novel is not a repetition but a recommitment—to the craft, to the voice, and to the self as a writer. It is in this commitment that the writer transcends the anxiety of the aftermath and re-enters the fertile silence from which stories are born. As Virginia Woolf reminds us in A Room of One’s Own, “Literature is strewn with the wreckage of men who have minded beyond reason the opinions of others.” The writer of the second novel must, above all, learn to mind their own inner compass. In doing so, they do not merely survive the aftermath of success—they evolve beyond it.

References

  • Amabile, T. M. (1996). Creativity in Context. Westview Press.
  • Authors Guild. (2020). Survey of Published Authors. New York: Authors Guild.
  • Bakhtin, M. M. (1981). The Dialogic Imagination. University of Texas Press.
  • Brown, B. (2010). The Gifts of Imperfection. Hazelden.
  • Csikszentmihalyi, M. (1996). Creativity: Flow and the Psychology of Discovery and Invention. HarperCollins.
  • Deci, E. L., & Ryan, R. M. (1985). Intrinsic Motivation and Self-Determination in Human Behavior. Springer.
  • Oliver, M. (2004). Long Life: Essays and Other Writings. Da Capo Press.
  • Polanyi, M. (1966). The Tacit Dimension. University of Chicago Press.
  • Smith, Z. (2012). “Fail Better.” The New York Review of Books, 59(15).
  • Woolf, V. (1929). A Room of One’s Own. Hogarth Press.

(Note: Additional primary and secondary sources include interviews from The Paris Review, The Guardian, and literary podcasts such as “Otherppl with Brad Listi.”)

A long short story that can’t be tamed – I always wanted to rescue a damsel in distress – 5

Five

Five minutes, and a backlog of customers, a new clerk, her name tag ‘Betty’, arrived and began processing the others.  I could see behind me, the Concierge pick up the phone and while listening, he was looking directly at me.

When he hung up, he disappeared into a back room, and when he returned there was another man with him, one that looked like a plain clothes detective, and as they were talking, they were looking at us.

Two suspicious people turn up with no luggage.  It was still at the airport, I’d intended to have it delivered to Cecile’s flat, but it was clear we would not be able to stay there.  Should I go over and ask him to arrange for its delivery?

I was about to go over to him when Wendy reappeared with an envelope in her hand.

She passed it across the counter.  “This was left for you two days ago.  We also have a reservation in your name.  I assume you are here to check-in?”

I looked at Emily and she nodded.

I turned back to Wendy.  “Yes.” 

Knowing how check-in worked and having to prepay for the room, I was pulling out my credit card to pay, hoping it wasn’t going to cost a small fortune.

Wendy saw me, and said, “The room has been paid for a week, sir.  It’s next to your friend’s room.”  I saw her process two keys, and then handed them to me.  “I trust you will enjoy your stay.”

I put the envelope in my pocket, and we crossed to the elevator lobby.

While we were waiting for the elevator, Emily said, “She was anticipating your arrival.”

“More likely hoping I would come.”

“What do you mean?”

“Your sister and I had a falling out before she left to come here.  We were supposed to get through the internship at the company before making a decision of what would happen next.  I had thought we might get married, but she didn’t quite want what I thought we both wanted.  It’s basically the reason why she came here.  It’s also the reason she found someone else, I suspect.  I refused to come over and join her.”

“When was this?”

“Three months ago.  I’m sorry but I didn’t tell anyone.  I was still coming to grips with having my hopes dashed.”

The lift doors opened in front of us, and three people stepped out, one of who gave me what I thought was a curious look.  The elevator empty we stepped in and I pressed the floor button.  The doors almost closed when an umbrella end was thrust in, causing the doors to reopen.  A man in a pinstripe suit and bowler hat stepped in.

“Sorry, thought it was empty.”

The doors closed.  He didn’t press any button so I assumed he was going up to the same floor as us.  He had what looked to be a key in his hand, so was another guest.

It didn’t stop my imagination working overtime.  I gave Emily the ‘don’t talk’ look hoping she understood what I meant.

The elevator jerked to a stop and the doors rattled open.  The man with the umbrella dashed out and turned left, striding purposefully up the passage.  We stepped out and checked to see which way the room was.  The opposite direction, thankfully.

Emily didn’t say another word, but for the length of the passage, until we reached the room, she looked over her shoulder several times, perhaps looking for the man in the pin-striped suit.

I used the key to open the door, ushered Emily in, and then looked up and down the passage to see if anyone was about, then stepped in and let the door close.

“What was that about?” she asked.

“Did it strike you as odd that he waits until the last second to get in the elevator?”

“Probably a man in a hurry.  Are you going to be suspicious of everyone?”

“Until I know what’s going on, yes.”

There was nothing in the room.  Smallish, twin beds, an expensive mini bar, and towels and toiletries for two.  And it was quite warm.  Like most old places, the warmth came from a hot water radiator underneath a fading painting of rural England.

Everything looked as though it was as old as the hotel itself.  I thought I could detect the aroma of metal and wood polish.

I pulled the envelope out of my pocket and sat on the end of the bed.  On the front, it said ‘to be hand-delivered to [name]’ in Cecile’s writing.  Clue number two in what was beginning to look like a treasure hunt.

“James,

Well, if you’re reading this, it means matters have gone from bad to worse, not that I thought they could.  Enclosed is a card with Jake’s last known address on it.  I had a choice of two and went to the other.  I suggest you start there and find Jake.  He will know where I am.

Cee”

Emily looked at me.  She had read the note over my shoulder.  “Seems we have a mission, shall we go?”

It was that precise moment there was a knock on the door.  Not a friendly knock from room service or housekeeping, a knock that had trouble behind it.

I looked around the room, not sure why I was doing it, because there was no escape hatch, nor would we be going out the window.

As my eyes returned to the door, Emily was already there, hand on the handle.  It was too late to say no.

…

©  Charles Heath  2024

365 Days of writing, 2026 – 9

Day 9 – Keeping a journal

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The Power of the Pen: Pros and Cons of Keeping a Writing Journal

As a writer, whether you’re crafting a novel, blogging, or penning poetry, progress doesn’t always follow a straight line. Inspiration strikes at midnight. Doubt creeps in between drafts. Momentum builds—then stalls. In the midst of this creative ebb and flow, one simple tool has stood the test of time: the writing journal.

More than just a logbook, a writing journal is a companion on your creative journey—a private space for tracking progress, reflecting on setbacks, and celebrating breakthroughs. But is it right for every writer? Let’s explore the pros and cons of keeping a journal dedicated to your writing practice.

The Pros of Keeping a Writing Journal

1. Tracks Progress and Builds Accountability

One of the most powerful benefits of a writing journal is its ability to record your journey. By noting daily word counts, completed chapters, or time spent writing, you create a tangible record of your progress.

This log can be incredibly motivating. Seeing that you’ve written 10,000 words in a month—especially on days when you feel stuck—reinforces that consistency matters, even when inspiration doesn’t.

Additionally, tracking goals helps hold you accountable. It’s one thing to say you’ll write every day; it’s another to see a calendar streak and not want to break it.

2. Encourages Reflection and Self-Awareness

A writing journal isn’t just for numbers—it’s a place for reflection. Questions like “What challenged me today?”, “What writing habit worked?”, or “What emotions surfaced during this scene?” invite introspection.

Over time, these reflections reveal patterns: certain times of day when you’re most productive, themes that recur in your work, or triggers that lead to writer’s block. This self-awareness can guide intentional changes to your process.

3. Provides a Creative Outlet Beyond Your Main Work

Sometimes, your main project doesn’t allow room for experimentation. A journal can serve as a playground—somewhere to jot down random ideas, metaphors, character sketches, or snippets of dialogue that don’t fit into your current manuscript.

This free-form creative space keeps your imagination limber and may even spark new projects.

4. Boosts Motivation During Droughts

There will be days—sometimes weeks—when writing feels like wading through mud. On those days, flipping through past journal entries can be a morale booster. Seeing what you’ve overcome before reminds you that this too shall pass.

Celebrating small wins in your journal—like finishing a tough scene or finally nailing a character arc—adds emotional momentum that keeps you going.

5. Improves Overall Writing Skills

Reflective writing strengthens your critical thinking and self-editing abilities. Analysing what worked (or didn’t) in a draft helps you develop a sharper editorial eye.

Plus, regularly writing about writing—describing your process, challenges, and breakthroughs—builds clarity in how you communicate ideas, which naturally spills over into your creative work.

The Cons of Keeping a Writing Journal

1. Time and Energy Drain

For some writers, the idea of maintaining a journal feels like an extra chore. After spending hours on a draft, the thought of then logging thoughts, progress, and reflections can feel exhausting.

If your writing already demands significant mental bandwidth, adding a journal may lead to burnout rather than inspiration.

2. Risk of Over-Tracking and Perfectionism

While tracking progress can be empowering, it can also backfire. Fixating on word count goals or consistency metrics may breed guilt when you fall short.

Some writers begin to equate productivity with worth, leading to stress or writer’s block. A journal meant to support your creativity can turn into a source of pressure.

3. Potential for Negative Spiral

Honest reflection is valuable, but it can veer into self-criticism. Without balance, a journal might become a catalogue of failures: “Wrote nothing today,” “This scene is terrible,” “I’ll never finish.”

If not managed with compassion, this negativity can erode confidence and motivation.

4. Not a One-Size-Fits-All Solution

Every writer’s process is unique. While some thrive with structure and daily logs, others thrive in spontaneity. For free-flow writers who resist routine, a journal may feel too rigid or artificial.

Forcing yourself into a system that doesn’t align with your natural rhythm can hinder more than help.

5. Digital or Physical? The Management Question

Deciding how to keep your journal—notebook, bullet journal, digital document, app—adds another layer of complexity. Some find handwriting deeply reflective; others prefer searchable digital notes.

But juggling too many tools or platforms can lead to inconsistency. If your journal lives in three different places, it may get neglected altogether.

How to Make a Writing Journal Work for You

The key to a successful writing journal isn’t perfection—it’s sustainability. Here are a few tips:

  • Keep it simple. A few bullet points per day or weekly reflections are often enough.
  • Balance metrics with meaning. Record word counts, but also note emotional highs and creative insights.
  • Be kind to yourself. Use your journal to foster growth, not guilt.
  • Review regularly. Monthly or quarterly look-backs help you see progress and adjust goals.
  • Adapt as needed. Change your journal format when your needs evolve.

Final Thoughts

A writing journal is not a magic fix, but it can be a powerful ally. It offers clarity, accountability, and a mirror to your creative soul. Yet like any tool, its effectiveness depends on how you use it.

If it nurtures your passion and fuels your progress—wonderful. If it becomes a burden, it’s okay to set it aside, modify it, or try a different approach.

At its best, a writing journal isn’t about measuring output; it’s about honouring your journey. And in the unpredictable, often solitary world of writing, that kind of companionship is worth its weight in ink.

What about you? Do you keep a writing journal? Share your experiences, tips, or lessons learned in the comments below. Let’s learn from each other’s creative paths.

What I learned about writing – The Do’s and Don’ts of Effective Writing

The Do’s and Don’ts of Effective Writing: A Professional’s Guide to Clarity and Impact

In the digital age, where information travels faster than ever, the ability to write clearly, persuasively, and professionally is more valuable than ever. Whether you’re crafting a business email, publishing a blog post, drafting a report, or posting on social media, your writing is often the first impression you make.

Great writing doesn’t happen by accident. It’s the result of deliberate choices, attention to detail, and adherence to time-tested principles. In this post, we’ll explore the most important do’s and don’ts of writing to help you communicate with clarity, confidence, and credibility.

✅ The Essential Do’s of Writing

1. Do Know Your Audience

Before you write a single word, ask: Who am I writing for? A technical report for engineers will differ drastically from a newsletter for general readers. Tailoring your tone, vocabulary, and depth of information to your audience ensures your message resonates and is understood.

Tip: Imagine your ideal reader. What do they care about? What questions might they have? Write to answer them.

2. Do Plan Before You Write

Great writing starts with structure. Take time to outline your main points. Whether it’s a blog post, essay, or presentation, having a roadmap keeps your writing focused and logical.

Example: Use a simple structure: Introduction → Key Points → Conclusion. This helps both you and your reader follow the argument.

3. Do Write Clearly and Concisely

Clarity is king. Avoid jargon, long-winded sentences, and vague language. Use simple words when possible and be specific.

Instead of: “The utilization of temporal resources was suboptimal.”
Write: “We didn’t manage our time well.”

Shorter sentences increase readability. Aim for an average of 15–20 words per sentence.

4. Do Edit Ruthlessly

First drafts are meant to be imperfect. The real work begins in the editing phase. Cut redundant words, fix unclear phrases, and tighten your message.

Tip: Read your work aloud. If you stumble, your readers will too.

5. Do Use Active Voice

Active voice makes your writing stronger and more engaging. It clarifies who is doing what.

Passive: “Mistakes were made.”
Active: “We made mistakes.”

Active voice holds you accountable and makes your writing more direct.

6. Do Use Examples and Stories

Facts inform, but stories engage. Use anecdotes, case studies, or real-life examples to illustrate your points and make them memorable.

Example: Instead of saying “customer service is important,” tell the story of a time when exceptional service won a loyal client.

❌ The Critical Don’ts of Writing

1. Don’t Overwrite

More words do not equal better writing. Avoid filler phrases like “in order to,” “due to the fact that,” or “at this point in time.” These dilute your message.

Instead of: “At this point in time, we are in the process of evaluating the situation.”
Write: “We’re evaluating the situation now.”

Simplicity is sophistication.

2. Don’t Ignore Grammar and Punctuation

Poor grammar undermines your credibility. While perfection isn’t always necessary (especially in informal writing), consistent errors make you appear careless.

Tip: Use tools like Grammarly or Hemingway Editor to catch common mistakes. But don’t rely on them entirely—learn the rules.

3. Don’t Assume Your Reader Knows What You Mean

Never assume context is shared. Define acronyms, explain technical terms, and clarify intentions. Over-communication is better than confusion.

Example: “We’re implementing CRM software” → “We’re implementing CRM (Customer Relationship Management) software to improve client follow-ups.”

4. Don’t Write Without a Clear Purpose

Every piece of writing should have a goal: to inform, persuade, instruct, or inspire. If you can’t state the purpose in one sentence, your writing will likely lack focus.

Ask yourself: What should the reader know, feel, or do after reading this?

5. Don’t Skip the Headline or Hook

Whether it’s an email subject line or a blog title, your opening is your first—and sometimes only—chance to grab attention. Make it compelling.

Weak: “Meeting Notes”
Strong: “3 Key Decisions from Today’s Strategy Meeting”

A strong hook pulls the reader in and sets expectations.

6. Don’t Procrastinate the Final Review

Never send or publish something without a final review. Check for tone, typos, formatting, and consistency. It only takes a minute—and it makes all the difference.

Pro Tip: Wait 10–15 minutes after writing before reviewing. A fresh eye spots more errors.

Final Thoughts: Writing Is a Skill, Not a Talent

Good writing isn’t about perfection—it’s about connection. When you follow the do’s and avoid the don’ts, you’re not just avoiding mistakes; you’re creating content that informs, influences, and inspires.

Remember: Every great writer was once a beginner. The key is consistency, curiosity, and the willingness to revise.

So, write often. Read widely. Edit fearlessly. And always keep your reader in mind.

Because in the end, the most powerful writing is the kind that makes someone stop, think, and act.

What’s your biggest writing challenge? Share in the comments—we’d love to help!
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365 Days of writing, 2026 – 9

Day 9 – Keeping a journal

…

The Power of the Pen: Pros and Cons of Keeping a Writing Journal

As a writer, whether you’re crafting a novel, blogging, or penning poetry, progress doesn’t always follow a straight line. Inspiration strikes at midnight. Doubt creeps in between drafts. Momentum builds—then stalls. In the midst of this creative ebb and flow, one simple tool has stood the test of time: the writing journal.

More than just a logbook, a writing journal is a companion on your creative journey—a private space for tracking progress, reflecting on setbacks, and celebrating breakthroughs. But is it right for every writer? Let’s explore the pros and cons of keeping a journal dedicated to your writing practice.

The Pros of Keeping a Writing Journal

1. Tracks Progress and Builds Accountability

One of the most powerful benefits of a writing journal is its ability to record your journey. By noting daily word counts, completed chapters, or time spent writing, you create a tangible record of your progress.

This log can be incredibly motivating. Seeing that you’ve written 10,000 words in a month—especially on days when you feel stuck—reinforces that consistency matters, even when inspiration doesn’t.

Additionally, tracking goals helps hold you accountable. It’s one thing to say you’ll write every day; it’s another to see a calendar streak and not want to break it.

2. Encourages Reflection and Self-Awareness

A writing journal isn’t just for numbers—it’s a place for reflection. Questions like “What challenged me today?”, “What writing habit worked?”, or “What emotions surfaced during this scene?” invite introspection.

Over time, these reflections reveal patterns: certain times of day when you’re most productive, themes that recur in your work, or triggers that lead to writer’s block. This self-awareness can guide intentional changes to your process.

3. Provides a Creative Outlet Beyond Your Main Work

Sometimes, your main project doesn’t allow room for experimentation. A journal can serve as a playground—somewhere to jot down random ideas, metaphors, character sketches, or snippets of dialogue that don’t fit into your current manuscript.

This free-form creative space keeps your imagination limber and may even spark new projects.

4. Boosts Motivation During Droughts

There will be days—sometimes weeks—when writing feels like wading through mud. On those days, flipping through past journal entries can be a morale booster. Seeing what you’ve overcome before reminds you that this too shall pass.

Celebrating small wins in your journal—like finishing a tough scene or finally nailing a character arc—adds emotional momentum that keeps you going.

5. Improves Overall Writing Skills

Reflective writing strengthens your critical thinking and self-editing abilities. Analysing what worked (or didn’t) in a draft helps you develop a sharper editorial eye.

Plus, regularly writing about writing—describing your process, challenges, and breakthroughs—builds clarity in how you communicate ideas, which naturally spills over into your creative work.

The Cons of Keeping a Writing Journal

1. Time and Energy Drain

For some writers, the idea of maintaining a journal feels like an extra chore. After spending hours on a draft, the thought of then logging thoughts, progress, and reflections can feel exhausting.

If your writing already demands significant mental bandwidth, adding a journal may lead to burnout rather than inspiration.

2. Risk of Over-Tracking and Perfectionism

While tracking progress can be empowering, it can also backfire. Fixating on word count goals or consistency metrics may breed guilt when you fall short.

Some writers begin to equate productivity with worth, leading to stress or writer’s block. A journal meant to support your creativity can turn into a source of pressure.

3. Potential for Negative Spiral

Honest reflection is valuable, but it can veer into self-criticism. Without balance, a journal might become a catalogue of failures: “Wrote nothing today,” “This scene is terrible,” “I’ll never finish.”

If not managed with compassion, this negativity can erode confidence and motivation.

4. Not a One-Size-Fits-All Solution

Every writer’s process is unique. While some thrive with structure and daily logs, others thrive in spontaneity. For free-flow writers who resist routine, a journal may feel too rigid or artificial.

Forcing yourself into a system that doesn’t align with your natural rhythm can hinder more than help.

5. Digital or Physical? The Management Question

Deciding how to keep your journal—notebook, bullet journal, digital document, app—adds another layer of complexity. Some find handwriting deeply reflective; others prefer searchable digital notes.

But juggling too many tools or platforms can lead to inconsistency. If your journal lives in three different places, it may get neglected altogether.

How to Make a Writing Journal Work for You

The key to a successful writing journal isn’t perfection—it’s sustainability. Here are a few tips:

  • Keep it simple. A few bullet points per day or weekly reflections are often enough.
  • Balance metrics with meaning. Record word counts, but also note emotional highs and creative insights.
  • Be kind to yourself. Use your journal to foster growth, not guilt.
  • Review regularly. Monthly or quarterly look-backs help you see progress and adjust goals.
  • Adapt as needed. Change your journal format when your needs evolve.

Final Thoughts

A writing journal is not a magic fix, but it can be a powerful ally. It offers clarity, accountability, and a mirror to your creative soul. Yet like any tool, its effectiveness depends on how you use it.

If it nurtures your passion and fuels your progress—wonderful. If it becomes a burden, it’s okay to set it aside, modify it, or try a different approach.

At its best, a writing journal isn’t about measuring output; it’s about honouring your journey. And in the unpredictable, often solitary world of writing, that kind of companionship is worth its weight in ink.

What about you? Do you keep a writing journal? Share your experiences, tips, or lessons learned in the comments below. Let’s learn from each other’s creative paths.

A long short story that can’t be tamed – I always wanted to rescue a damsel in distress – 4

Four

I’d been to London before, mot with Cecile but my parents on an end of school graduation present.  My father had called it a mission to see how the other half live, and why, in his opinion our country didn’t need a Queen to be our head of state.

A Republican, not a royalist.  But it had done little to change my opinion, simply because it didn’t matter to me who ran the country, all positions of any colour were equally as useless.

But I remembered the trek over London, seeing the horse guards, number 10 downing street, the houses of parliament, Westminster Abbey and Buckingham palace.  A whirlwind of ancient buildings that had been in existence long before our country had been discovered.

A little of that sense of awe I had then came back when passing by Trafalgar square and heading down Whitehall as far as Whitehall place.

If we were not on a mission, I would have liked to spend more time exploring because the last time had been so quick and disjointed.  My father had not been one for being a tourist.  Neither, apparently, was Emily.

In sight of the hotel, I felt a shiver go down my spine, either a sign of the cold weather or there was something wrong.

I stopped suddenly and turned.  Emily nearly crashed into me, eliciting a grunt between disapproval and annoyance.  “What is the matter with you?”

She turned also to see what had caught my interest.  She was too late, but I hadn’t.  Two people, what looked to be a man and a woman, had almost managed to blend into the background, but not before I caught a glimpse of them.

They were familiar in the sense that I could swear I’d already seen them before, way back at Trafalgar square trying to act like tourists, which was what caught my attention.

“There’s nothing there, you’re jumping at shadows.”

I still kept an eye on that direction, waiting to see if they showed themselves.  They didn’t, but that didn’t mean they were not there.  And if they were following is, I was leading them to the hotel where if we discovered nothing, they no doubt had the resources that could.

Better I didn’t lead them there.

“Believe it or not, there’s two people following us and I’m not going to lead them to the hotel.  We are going past it and onto the gardens, then along the riverside to the Houses of Parliament if we have to, to lose them.”.

It took a combination of the cold weather and luck to shake off the people following us.

In fact, by the time I realized they were no longer there, I had begun to believe it was just a case of nerves and imagination.

We’d walked quite a distance up the Embankment, almost to Westminster Abbey before coming back down Whitehall.  Even with snow lightly falling, there were the intrepid tourists vying to get their photos taken with the Horseguards standing in guard duty.

It was not a job I could do in all sorts of weather, but standing still on a day that is cold, snowing, or worse raining, would be debilitating, if not impossible.

Emily had not said very much while we dodged and weaved, and, to her, it must have seemed comical.  And after I said I thought we were in the clear she said, “Are you sure you’re not suffering from an overactive imagination?”

At that moment, in the middle of Whitehall with the snow coming down, her comment seemed valid.  “That’s quite likely, but I honestly thought I saw someone, possibly two people more than once.”

“There’s a lot of people out and about, so seeing them more than once doesn’t necessarily mean they’re following us.”

True, but it was better to be safe than sorry.  And I had a very bad feeling we were going to run into them again.  Whatever Cecile had done, it had to be serious if she was trying this hard not to be found.

It didn’t take long, after walking a brisk pace in the cold, spurred on by the fact the snow was falling more densely, and it was getting harder to see anything through the white shroud before we reached the hotel again.  I checked again, waiting a minute or two, just to make sure we’d got away from them before escorting Emily through the door.

Once inside, after shaking off the snow, it was considerably warmer.  I notice then my hands had begun to freeze, and stepping back into warmth cause a tingling sensation through them.  Another hour and they’d be iceblocks.

We took off our coats and went over to the reception counter.

The check-in clerk with the name tag ‘Wendy’, hung up the phone, the call she was on completed, then turned her attention to us.

“How may I help you?”

“I’m hoping you have a guest here named Cecile Robinson.  She would have checked in four days ago.  My name is James Bentley and she was expecting me.”

Wendy typed the name into the computer.  It took about a minute before her expression changed, possibly indicating she’d found something.

“I’ll be just a moment.”

Without waiting for my response as she went through a door almost behind her, onto an office of sorts.  I could see two people in there just before the door closed.

The reception desk manager, or security.

I just hoped she wasn’t calling the police.

…

©  Charles Heath  2024

365 Days of writing, 2026 – 8

Day 8 – How to improve your vocabulary

…

No Textbooks, No Timetables: 5 Ways to Improve Your Vocabulary on the Fly

We’ve all been there. You’re in the middle of an important email, a compelling conversation, or a presentation, and suddenly, the perfect word is… just out of reach. It’s like a mental shimmer, a ghost on the tip of your tongue. You settle for a lesser word, and the moment passes.

In a busy world, who has time for flashcards, vocabulary lists, and scheduled study sessions? The good news is you don’t need them. Building a more powerful, precise, and impressive vocabulary isn’t about a massive time commitment. It’s about building smarter, faster habits into the life you’re already living.

Here are the five best ways to improve your vocabulary on the fly, turning everyday moments into learning opportunities.

1. Become a Context Detective

This is your number one, tool-free, anytime-anywhere superpower. When you stumble upon an unfamiliar word while reading an article, a report, or even a social media post, don’t skip over it. Pause and become a detective.

What it is: Using the surrounding words, phrases, and sentences to deduce the meaning of an unknown word.

Why it works: The brain is a pattern-matching machine. By analysing the context, you’re actively engaging with the new word rather than passively receiving it. This active effort forges a much stronger memory link than simply looking it up.

How to do it on the fly: Read the sentence before and after the word. Ask yourself: What’s the topic? Is the word being used to describe something positive, negative, large, or small? For example: “The politician’s speech was so turgid that most of the audience started checking their phones.”

Even if you’ve never seen “turgid,” you can infer it’s negative and probably means something like bloated, boring, or overly complex. Make a mental guess. This act of guessing primes your brain to remember the real meaning later.

2. Master the “Tap-and-Lookup” Rule

Being a context detective is great, but sometimes you need confirmation. This is where your smartphone becomes your best friend, not a distraction.

What it is: The immediate, reflexive action of looking up an unknown word the moment you encounter it.

Why it works: Momentum is everything. If you wait, you’ll forget. By looking it up within seconds, you connect the word directly to its context and your initial guess. This creates a complete learning package in under ten seconds.

How to do it on the fly: Keep a dictionary app (like Merriam-Webster or Dictionary.com) on your phone’s home screen. When you read a word you don’t know—whether in an email, an ebook, or a news article—literally tap and look it up right then. Read the definition, and then go back and reread the sentence with your new understanding. The “aha!” moment is instant.

3. Eavesdrop Like a Writer (or an Active Listener)

Your ears are vocabulary-building goldmines, especially in our world of podcasts, audiobooks, and YouTube videos. But you have to listen with intent.

What it is: Tuning into the language used in podcasts, interviews, and conversations to actively identify and absorb new words.

Why it works: Hearing a word used correctly—with its proper pronunciation and emotional tone—teaches you how to wield it yourself. It’s a more dynamic and memorable way to learn than just seeing it on a page.

How to do it on the fly: On your commute, during a workout, or while doing chores, replace mindless scrolling with a high-quality podcast or an audiobook on a topic you enjoy. When you hear a word that piques your interest, make a mental note (or use a voice memo to say, “Look up ‘ubiquitous'”). Later, when you can, do a quick lookup. You’ll be amazed at how often that word will pop up again now that you’re aware of it.

4. Play the Synonym Game

Improving your vocabulary isn’t just about learning new words; it’s about finding better ones for the words you already use. This is a quick exercise you can do while writing or even speaking.

What it is: Actively swapping a simple, common word for a more precise or powerful alternative.

Why it works: This method directly applies new knowledge to your communication, making it instantly practical. It trains your brain to reach for more descriptive language, moving your vocabulary from passive knowledge to an active skill.

How to do it on the fly: As you write an email or a message, identify the most basic verbs or adjectives. “We need a good plan.” Now, open a thesaurus (most word processors have one built-in, or you can use a site like Thesaurus.com). Is the plan robust, strategic, comprehensive, or ingenious? Swapping “good” for a more specific word elevates your entire sentence. Do this for just one word per email, and it’ll soon become second nature.

5. The “Use It or Lose It” Challenge

This final tip is the glue that holds everything together. A word you learn but never use is a guest who never leaves the lobby—it doesn’t become part of the family.

What it is: Making a conscious effort to use a new word within 24 hours of learning it.

Why it works: The act of retrieval—pulling a word out of your memory and using it in context—is the single most effective way to commit it to long-term memory. It builds the neural pathway that makes the word accessible in the future.

How to do it on the fly: Let’s say you looked up “turgid” during your morning reading. Your challenge for the day is to use it. It can be in a work email (“Let’s avoid turgid explanations in the client deck”), a text to a friend (“That movie was so turgid”), or even just spoken aloud to yourself. It might feel a little forced at first, but that awkwardness is your brain working hard to integrate its new tool.

Your Brain’s New Toolkit

Improving your vocabulary doesn’t require a life overhaul. It’s about shifting from passive consumption to active engagement. By combining these five “on-the-fly” habits, you create a virtuous cycle:

You listen for a new word, use context to guess its meaning, look it up to confirm, swap it into your writing, and then use it in a conversation to seal the deal.

These are small actions, but taken consistently, they transform the way you communicate and think. So, which one will you try first? The next time you’re reading, give it a go. Your future, more articulate self will thank you for it.

What I learned about writing – Writing great dialogue is hard

Crafting Believable Dialogue: Tips and Pitfalls to Avoid for Writers

Dialogue is both a writer’s strongest tool and their greatest temptation. When done right, it breathes life into characters, propels the plot, and immerses readers in a story’s world. But when it’s forced, lifeless, or overwrought, it can derail even the best plots. So how do writers create conversations that feel natural, engaging, and unforgettable? Let’s break down the art of dialogue and uncover how to avoid its most common pitfalls.

Why Dialogue is Tricky (And Why It Matters)

Dialogue isn’t just people talking—it’s a dance between realism and intention. Real conversations are often meandering, sprinkled with “umms,” small talk, and redundancy. But in a story, every line must earn its place. The challenge lies in balancing naturalism (making the exchange feel authentic) with necessity (ensuring the dialogue serves the story). If your characters’ words aren’t advancing the plot, revealing character, or adding emotional depth, they risk becoming filler.

How to Write Great, Unstilted Dialogue

  1. Let Personality Speak
    Each character should have a distinct voice shaped by their background, education, and temperament. A teenager’s slang, a professor’s erudite turns of phrase, or a mechanic’s blunt jargon all help readers visualise who they’re listening to.
  2. Embrace Subtext
    Rarely does anyone say exactly what they mean. Subtext—the unspoken tension beneath the words—adds layers of meaning. For example:
    Stilted: “I’m angry that you broke the vase.”
    Subtext-rich: “I see your footwork skills are as clumsy as ever.”
  3. Trim the Fat
    Real life includes greetings and awkward pauses (“Uh, hello, how are you—?”). In fiction, they often slow the pace. Cut small talk unless it serves a purpose (e.g., hiding tension). Instead of:
    Overwrought: “How’s your mother? The weather is lovely today, isn’t it? I heard about the party…”, go for:
    Pithy: “You’d better explain why you missed Mom’s birthday.”
  4. Use Conflict to Spur Motion
    Healthy dialogue has stakes. If two characters want the same thing (or want different things), their exchange becomes dynamic. Even a simple disagreement can crackle with energy if it reveals hidden desires or fears.
  5. Interrupt, Don’t Monologue
    Long speeches often feel unnatural. Break up dialogue with interruptions, actions, or interjections to maintain rhythm. Think of it like a tennis match—short, sharp, with momentum.
  6. Read It Aloud
    Stilted dialogue often reveals itself when spoken aloud. If a sentence trips off the tongue awkwardly, it likely will for readers too.

What to Avoid: Common Dialogue Mistakes

  • Overly Formal Speech: If your characters sound like Shakespearean scholars in a modern setting, readers will notice. Keep their language natural unless it’s part of their personality.
  • Identical Voices: If every character speaks the same way, they’re not characters—they’re clones. Vary sentence structures, vocabulary, and cadence.
  • Exposition Dumps: Avoid monologues that feel like a lecture (e.g., “As you know, the Kingdom of Orlandia fell to Zoltar in 1223…”). Weave backstory into the narrative or drop hints organically.
  • Unnecessarily Polite Exchanges: In real life, people get to the point. Unless a specific context demands formality (e.g., royal court intrigue!), cut the pleasantries.
  • Telling, Not Showing: Dialogue should reveal, not explain. Instead of “She was furious,” let her say, “You’ve got a nerve showing up here after what you did!”

Final Thoughts: Practice Makes Believable

Writing great dialogue is less about following rigid rules and more about observation. Eavesdrop on conversations (in public, of course—discreetly), study scripts of your favourite films, and read authors known for sharp dialogues (e.g., Oscar Wilde, Nora Ephron, or Neil Gaiman). Then, practice. Rewrite. Let your characters talk themselves into life.

Remember: The goal isn’t to replicate real speech perfectly—it’s to create an illusion of reality that feels true, even in a fantasy world. After all, the best dialogue doesn’t just move the story forward; it makes us feel like we’re sitting in the room, eavesdropping on something unforgettable.

Now go make your characters talk—and don’t let the struggle silence them. 💬

365 Days of writing, 2026 – 8

Day 8 – How to improve your vocabulary

…

No Textbooks, No Timetables: 5 Ways to Improve Your Vocabulary on the Fly

We’ve all been there. You’re in the middle of an important email, a compelling conversation, or a presentation, and suddenly, the perfect word is… just out of reach. It’s like a mental shimmer, a ghost on the tip of your tongue. You settle for a lesser word, and the moment passes.

In a busy world, who has time for flashcards, vocabulary lists, and scheduled study sessions? The good news is you don’t need them. Building a more powerful, precise, and impressive vocabulary isn’t about a massive time commitment. It’s about building smarter, faster habits into the life you’re already living.

Here are the five best ways to improve your vocabulary on the fly, turning everyday moments into learning opportunities.

1. Become a Context Detective

This is your number one, tool-free, anytime-anywhere superpower. When you stumble upon an unfamiliar word while reading an article, a report, or even a social media post, don’t skip over it. Pause and become a detective.

What it is: Using the surrounding words, phrases, and sentences to deduce the meaning of an unknown word.

Why it works: The brain is a pattern-matching machine. By analysing the context, you’re actively engaging with the new word rather than passively receiving it. This active effort forges a much stronger memory link than simply looking it up.

How to do it on the fly: Read the sentence before and after the word. Ask yourself: What’s the topic? Is the word being used to describe something positive, negative, large, or small? For example: “The politician’s speech was so turgid that most of the audience started checking their phones.”

Even if you’ve never seen “turgid,” you can infer it’s negative and probably means something like bloated, boring, or overly complex. Make a mental guess. This act of guessing primes your brain to remember the real meaning later.

2. Master the “Tap-and-Lookup” Rule

Being a context detective is great, but sometimes you need confirmation. This is where your smartphone becomes your best friend, not a distraction.

What it is: The immediate, reflexive action of looking up an unknown word the moment you encounter it.

Why it works: Momentum is everything. If you wait, you’ll forget. By looking it up within seconds, you connect the word directly to its context and your initial guess. This creates a complete learning package in under ten seconds.

How to do it on the fly: Keep a dictionary app (like Merriam-Webster or Dictionary.com) on your phone’s home screen. When you read a word you don’t know—whether in an email, an ebook, or a news article—literally tap and look it up right then. Read the definition, and then go back and reread the sentence with your new understanding. The “aha!” moment is instant.

3. Eavesdrop Like a Writer (or an Active Listener)

Your ears are vocabulary-building goldmines, especially in our world of podcasts, audiobooks, and YouTube videos. But you have to listen with intent.

What it is: Tuning into the language used in podcasts, interviews, and conversations to actively identify and absorb new words.

Why it works: Hearing a word used correctly—with its proper pronunciation and emotional tone—teaches you how to wield it yourself. It’s a more dynamic and memorable way to learn than just seeing it on a page.

How to do it on the fly: On your commute, during a workout, or while doing chores, replace mindless scrolling with a high-quality podcast or an audiobook on a topic you enjoy. When you hear a word that piques your interest, make a mental note (or use a voice memo to say, “Look up ‘ubiquitous'”). Later, when you can, do a quick lookup. You’ll be amazed at how often that word will pop up again now that you’re aware of it.

4. Play the Synonym Game

Improving your vocabulary isn’t just about learning new words; it’s about finding better ones for the words you already use. This is a quick exercise you can do while writing or even speaking.

What it is: Actively swapping a simple, common word for a more precise or powerful alternative.

Why it works: This method directly applies new knowledge to your communication, making it instantly practical. It trains your brain to reach for more descriptive language, moving your vocabulary from passive knowledge to an active skill.

How to do it on the fly: As you write an email or a message, identify the most basic verbs or adjectives. “We need a good plan.” Now, open a thesaurus (most word processors have one built-in, or you can use a site like Thesaurus.com). Is the plan robust, strategic, comprehensive, or ingenious? Swapping “good” for a more specific word elevates your entire sentence. Do this for just one word per email, and it’ll soon become second nature.

5. The “Use It or Lose It” Challenge

This final tip is the glue that holds everything together. A word you learn but never use is a guest who never leaves the lobby—it doesn’t become part of the family.

What it is: Making a conscious effort to use a new word within 24 hours of learning it.

Why it works: The act of retrieval—pulling a word out of your memory and using it in context—is the single most effective way to commit it to long-term memory. It builds the neural pathway that makes the word accessible in the future.

How to do it on the fly: Let’s say you looked up “turgid” during your morning reading. Your challenge for the day is to use it. It can be in a work email (“Let’s avoid turgid explanations in the client deck”), a text to a friend (“That movie was so turgid”), or even just spoken aloud to yourself. It might feel a little forced at first, but that awkwardness is your brain working hard to integrate its new tool.

Your Brain’s New Toolkit

Improving your vocabulary doesn’t require a life overhaul. It’s about shifting from passive consumption to active engagement. By combining these five “on-the-fly” habits, you create a virtuous cycle:

You listen for a new word, use context to guess its meaning, look it up to confirm, swap it into your writing, and then use it in a conversation to seal the deal.

These are small actions, but taken consistently, they transform the way you communicate and think. So, which one will you try first? The next time you’re reading, give it a go. Your future, more articulate self will thank you for it.